Finance

Connect each shipment to the money that follows it.

In freight forwarding, profit leaks between departments: a cost paid but never billed, an invoice issued late, a customer who keeps shipping past their limit. Bolisa keeps the buy and sell side of every shipment on its file, controls how vendors are paid, and checks customer credit before the work goes ahead.

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The billing register: invoices and debit notes with file, bill-to customer, dates, amounts and status, plus outstanding and overdue totals per currency. — Product interface shown with demonstration data

What your teams can do

Credit control before the work starts

Decide how Bolisa treats a customer who is over their limit or overdue at each point in the process: a new file, an added service, a freight release, a delivery order or a truck dispatch. For each, choose to allow it, warn, require approval or block it. Approvals are requested and granted in Bolisa, overrides need a reason, and every check is recorded. Each customer’s page shows what they have been billed, what they owe and what is overdue against their limit.

Credit approval requests raised when a customer was overdue: the event, the overdue documents, the reason given, who asked, and Grant or Reject.

Vendor payments with approvals

Payment requests are raised from the shipment’s own costs and approved by operations and finance. Settle them in full or in part, attach receipts, and record refunds. Freight release requests, from original B/L to telex release, go through the same approvals and the customer’s credit check.

A vendor payment request opened from the list: who requested and approved it, the file, the cost line, the amount payable, and settle and refund actions.

Cash advances your auditors can follow

Give advances against a file, or floats to your field staff. Each is approved by finance and audit, paid out with proof, and settled against costs with receipts. Refunds, transfers and top-ups are recorded on a ledger that can’t be edited, and overspending creates a reimbursement automatically.

A cash advance with requested, original, open and available amounts, its purpose, and its activity, ledger and history.

Receipts from the field

Field staff settle expenses from their phone and photograph receipts, with the edges of the document detected automatically.

Field settle on a phone: a payment request’s cost line with the amount remaining and a button to add a receipt photo.

Invoicing from the file

Generate invoices and debit notes from the shipment’s uninvoiced charges, split by bill-to party and currency, and issue them with the day’s exchange rate. Proforma invoices are built the same way. After a short cancellation window, corrections are made with credit notes, so issued documents stay traceable.

The invoices tab of the same file: an invoice and a debit note, with due dates, outstanding amounts and payment actions.

Receivables in one register

Invoices, debit notes and credit notes in one list, with what is outstanding and overdue in each currency. Record customer payments, and send statements of account as PDF or Excel.

Customer balances: opening, debits, credits and closing balance per customer, aged 1–30, 31–60, 61–90 and 90+ days against the credit limit. — Product interface shown with demonstration data

Costs and margins on every shipment: Every service line carries its buy and sell side, the vendor, the currency and the exchange rate, priced from your rates or the customer’s offer. A price typed by hand needs a reason when a matching rate exists. Part of a charge can be billed on a debit note and the rest on the invoice.
Several currencies on every shipment: Costs and invoices can be in different currencies, the exchange rate is recorded on each, and profit is reported in one currency.
Files that don’t bill a customer: Moves for your own account, such as repositioning your own trucks, keep their costs and payments without an invoice, and stay out of your commercial figures.

Controls built in

ServesReliable ExecutionInformed Decisions

A cost is paid either through a payment request or through an advance, not both.
A double-click on a payment, settlement or disbursement can’t record it twice.
Issued invoices are corrected with credit notes, not edited.
A file closes only when every service is reviewed and fully invoiced.

Connected to

See how Bolisa fits your business.

Tell us about your operations and challenges. We’ll tailor the demonstration to show the workflows, controls, and insights relevant to you.

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